How to Record/Transcribe a Screen Share or Teams Meeting

Occasionally, you may need to send a video grab to a vendor showing them an issue you are experiencing, or you may wish to create a video tutorial to share with others.  This can be accomplished in Microsoft Teams.  You can also record a Teams meeting after joining.  (Please note that you cannot record impromptu Teams calls, but you can follow the steps below to "Meet Now" and create a meeting that is recordable, and invite any participants as you wish.)

Important Notes

• A Teams recording captures video, audio and screen sharing.  Transcription converts speech into text for reading and searching later, without having to watch or listen to the video recording.
• For both recording and transcribing, proper etiquette is to announce your intent at the beginning of the meeting by verbally stating and asking, "I am going to record this meeting; is everyone OK with that?"
• When the recording and/or transcription begins, all participants will see a pop-up message to alert them of the recording/transcription being started.

• Any individual in the meeting can stop the meeting recording/transcription at any time, which would also be announced to all participants by a pop-up message.
• All participants will have access to the recording/transcription after the meeting is complete and all participants have left.  A recording may be published later by the meeting organizer in another location, such as the Root intranet site.
• Per Compliance, some meetings should not be recorded.  This includes official bank or committee meetings where formal meeting minutes are required to be taken. 

To create a recording

• Open Microsoft Teams
• To create a recording without a scheduled meeting, go to your Calendar in Teams: 

• ...then click on the Meet now button:

• Join the meeting by clicking on Join now (if using the web app you may be asked to allow your browser to use your camera and microphone)

• Turn the camera on if you want to record yourself:
  
• Make sure the microphone is on to record your voice:
  
• When you move your cursor over the screen, a meeting menu bar will appear at the bottom of the screen:

• Click the More actions button (looks like three dots).
• From the drop-down menu, select Record and transcribe --> Start recording.

You can also start transcription in the same menu:

• A Privacy Policy notice will display.

• Share your PowerPoint slides, documents etc. in the Teams meeting using the Share button.
  
• When you use share you can
  • Share your desktop – anything that shows on your desktop will appear in the recording.
  • Share a window – simply select the one you want to display from the windows tiled along the bottom of your screen.
  • Share a PowerPoint presentation – your most recent files will be tiled at the bottom of the screen or you can click on ‘Browse’ to locate the file.
  • Share Microsoft Whiteboard at the bottom of the screen – you can use the whiteboard tools to draw on the screen and your actions will be recorded.
• When you have finished your recording, click on the More actions button (looks like three dots) again.
• Select Stop recording.

• The recording will now end and will be saved in Microsoft Stream.
• You can now leave the meeting by hanging up the phone – click on the Red phone icon.
• You will receive an email when the content is ready to stream.

Source: https://sites.reading.ac.uk/tel-support/2020/04/03/ms-teams-making-a-recording/