Teams Room Information

In most conference rooms at FMHC and all member banks, there is a Poly TC8 device on the conference table that will allow you to join a Teams* meeting and connect to the TV screen.  

To connect the room to a meeting:

- New meeting: Send a new meeting invitation from Microsoft Outlook.  Be sure to include "Teams Rm. - (conference room name)" as an invitee, along with your other guests and yourself, in the Required field.  By adding yourself, you will be able to share your laptop screen in the Teams meeting and on the TV in the conference room.

- Existing meeting: Open the meeting invitation in Microsoft Outlook and add "Teams Rm. - (conference room name)" as an invitee in the Required field.

Once you send the invite, it may take a few minutes for your meeting to automatically appear on the Poly device on the conference table.  To manually refresh the screen, simply swipe down from the top of the screen and your meeting should appear.

When it is time for your meeting, connect your computer to the network via an ethernet cable in the conference room, or simply connect to the FMHC_Corp WiFi.

On the Poly device on the conference table, click the Meeting card to Join the meeting.

On your laptop, join the meeting in Teams and in the "Choose your video and audio options" screen, select "Room audio."

At this point, you will be able to share your screen in Teams on your laptop.  This will allow all virtual participants to see your screen, as well as in-person participants in the conference room looking at the TV screen.

*Zoom and WebEx meetings are also supported.  Simply forward an existing Zoom or WebEx meeting invitation to the Teams room in Outlook and it should appear on the control panel with a "Join" option.  While Zoom and WebEx are supported, IT recommends using our default collaboration platform, Teams, for all meetings.

Alternatively, on the touch panel, you will see the following icon to "Join with ID." 

Select that option, and you can select Zoom as the meeting provider.  Proceed with entering your Zoom meeting information (Meeting ID and Passcode) in the empty fields.