Setting Up an Email Signature in Outlook

Modified on Fri, Apr 7, 2023 at 11:56 AM

You may have recently received a new computer. When you launch Outlook and create a new message, your existing email signature may not appear. Follow these steps to put it back.

If you are on a new laptop where you do NOT yet have an email signature set up:

In Outlook, open your Sent Items folder, locate a recent email that has your signature, then highlight and copy your entire email signature.
In the top left corner of Outlook, go to File --> Options --> Mail (left hand column) --> Signatures button (right side).
Click "New," name it your name or any other title, click OK, then paste the signature into the blank box at the bottom.
In the top right, select the two drop downs and choose if you want your signature to appear on ALL emails or just NEW ones.
Click OK twice and open a new email to verify your signature is appearing properly.

If you are on an existing laptop and simply need to edit your existing email signature:

In the top left corner of Outlook, go to File --> Options --> Mail (left hand column) --> Signatures button (right side).
Click to highlight your existing email signature, then modify the details of the signature in the box at the bottom.
If needed, in the top right, select the two drop downs to change if you want your signature to appear on ALL emails or just NEW ones.
Click OK twice and open a new email to verify your modified signature is appearing properly.